Out-of-School Time Programs - ActivityHero For Schools

Streamline Your Expanded-Learning Programming

ActivityHero for Schools is your after-school SIS, a one-stop-shop for all expanded-learning enrollment, rostering, communication, reporting and provider search needs.

Book Demo

Watch Video

OUR EXPANDED-LEARNING OFFERINGS

HERO ASSIST
Software to Manage Expanded-Learning with Ease

Explore Hero ASSIST >

HERO CONNECT
Unlock Access to Top Enrichment Providers

Explore Hero Connect >

Hero ASSIST

An All-in-One Expanded-Learning Program Management Software

Attendance and roster management with data flows from enrollment records, attendance taking from any device and detailed real-time reports

Enrollment management with SIS integrations, CSV imports and the ability to customize forms

Personalized reports to meet your ELO-P, ASES and 21st CCLC funding needs

Communication to keep staff, enrichment providers and students’ families connected

Secure data with customizable roles and permissions to ensure appropriate access

Integration with third-party software to bridge gaps between your school-day data and expanded-learning needs

Phone, email and chat support to guarantee a seamless rollout and consistent usage

Features that Simplify Workflows
and Delight Stakeholders

ATTENDANCE

ENROLLMENT

REPORTS

COMMUNICATION

ACCESS CONTROLS

INTEGRATION

SUPPORT

Attendance and Rostering Systems

If a parent calls you after school and asks where their child is at that moment, would you know? Using ActivityHero, there would be no hesitation. In our system, enrollment data flows seamlessly into the roster management and attendance tracking system. School staff can take attendance using any device (desktop, tablet or mobile), and attendance reports are auto-generated to track student attendance in real time.

Enrollment Management

The information you need to enroll students in school isn’t usually the same as what you need for your expanded-learning programming. ActivityHero can help! In our platform, you can easily tailor enrollment forms to your specific needs and collect them from parents and families effortlessly and electronically.
Our offerings include SIS integrations, CSV imports, lottery/priority enrollment and more.

Customizable Reports and Charts

In addition to our standard enrollment and attendance reports and charts, staff can also access analyses of data filtered by school, program or specific student. Don’t see what you need? No problem! ActivityHero is happy to provide customized reports based on your district’s individual needs.

Communication Tools

Corresponding with parents should be easy to do and monitor. With ActivityHero, it is! On our platform, district staff and enrichment providers can send emails to families of students enrolled in given programs. You can create templates to standardize and streamline notification messages. And you can check whether those messages are getting read. Stats on open and click rates are available for each campaign.

Roles and Access Controls

Student data is valuable and should be protected as such. On our platform, user roles and permissions restrict access to reports and family contact details, ensuring that only designated staff can view them. Roles and permissions are customizable, meaning you can limit data just to specific school sites or programs, as needed. For example, an after-school coding teacher would only have access to student data and contact details for those within their program and school.

Integration and APIs

Educators shouldn’t spend their time on data entry. With ActivityHero, they don’t have to. Our platform can integrate with third-party software to send enrollment data back and forth securely between different partners. We support CSV files, Excel files, Google Sheets, Webhooks, APIs, Zapier and integration with school SIS systems, including Aeries, Powerschool and others.

Support and Training

ActivityHero is easy to use, but when questions inevitably come up, we’re ready to help! We offer phone and email support to parents and district and school staff, including both administrators and teachers. When logged into ActivityHero, district and school staff can access chat support as well. Our support team is 100% US-based, and each support specialist has at least five years of experience working with expanded-learning providers and students.

SCHOOL DISTRICTS WORKING SMARTER — NOT HARDER, WITH ACTIVITYHERO

“When a parent calls us at 4pm to ask, ‘Where’s my little Giselle?,’ ActivityHero helps us find out.”

— Jorge Maldonado
Coordinator of Expanded Learning Opportunities Palmdale School District, CA

“ActivityHero listened to our needs and we are very satisfied with how they customized the system to support Austin ISD’s after-school and summer programs at multiple school campuses. Their reports make it very easy for us to submit to our grant funder and school district.”

— Brett Lee
Austin ISD – Student Support Services Program Lead

“ActivityHero helps manage after-school or extended-learning programs. Their all-in-one platform is easy to use and saves districts tons and tons of time.”

— Tom Davis
Center for Educational Innovation

Hero Connect

Connecting Schools with Top-Notch
Enrichment Providers

Access to an extensive database of high quality enrichment program providers offering children’s programs on everything from robotics to painting

In-person programming with trained vendor-provided instructors, plus virtual and hybrid options

Location-agnostic parent-reviewed providers who can offer their services across California, including in rural locales far from major cities

Individualized attention from an ActivityHero consultant, experienced in the expanded-learning programming space, to guide you and your team to the ideal matches and offerings for your students’ needs and your academic goals

READY TO CONNECT WITH ACTIVITYHERO’S BEST-IN-CLASS ENRICHMENT PROVIDERS?

“We really wanted a company that could supply in-person activities for our students. ActivityHero has many contacts and partnerships to bring enrichment activities to our sites throughout the year. We are a small district, so this has been incredibly helpful and beneficial for our students.”

— Sarah Sheridan
ELOP Coordinator, Chowchilla Elementary School District, Madera County, CA

“I truly believe ActivityHero can be a major solution to many challenges with efficiency and capacity that come up when small businesses like mine are working with school districts, which are often less experienced in out-of-school-time program administration. ActivityHero has a wonderful system that schools and districts can use to track all sorts of data for after-school programs. I recommend ActivityHero to all of my K-12 clients.”

— Angela Macias
Scholars Collective, Founder & CEO

“Our mission is to transform young lives using the power of athletics, and there’s no better partner in that journey than ActivityHero. Their team is creative, diligent, and incredibly easy to work with, making collaboration seamless and impactful. Together, we’re reaching more families and providing more kids with opportunities to grow through sports.”

— Aaron Locks
National Academy of Athletics, Founder & CEO

The ActivityHero Advantage